Constitution
BRISTOL and DISTRICT CAMPING CLUB CONSTITUTION
TITLE
The title of the club shall be ‘The Bristol and District Camping Club’.
THE AIMS OF THE CLUB SHALL BE
a. To organise events of interest to its members.
b. To create a spirit of friendship and fellowship among its members through a common interest in caravanning and camping.
c. To promote the exchange of information, ideas and experiences of caravanning and camping
d. To ensure that all rallies organised by the club shall be for a period not exceeding 28 days.
MEMBERSHIP
a. Applications for membership shall be by means of a form prescribed by the Committee giving such information as may be required.
b. Honorary members may be elected only at an Annual General Meeting for a term of TWO years, but may be re-elect
c. “Member” means full fee paying applicant, who shall be entitled to vote at General Meetings.
d. The first TWO names on a membership application must be for full membership and pay full fees.
e. Subsequent names on an application shall be termed “Family Members” and shall pay the appropriate fee.
f. Family Members shall have NO voting rights.
g. Total Membership of the Club shall not exceed 75 Family units.
CONDUCT
a. All members are required to observe the Caravan Code and the Country Code and to assist Rally coordinators in maintaining adherence to the criteria for rallies as laid down by the Secretary of State for the Environment. Members are also required to carry suitable fire extinguishers in their units.
b. The Rally coordinator shall have complete control of the rally in accordance with the club rules.
MANAGEMENT
a. The Committee in accordance with the terms of the constitution shall administer the affairs of the club.
b. The officers of the club shall be the Trustees of the club.
c. The Trustees shall
i. be responsible for club Funds, Lands and Interests.
ii. ensure that the club has adequate Public Liability Insurance.
d. The property, assets and income of the club shall be applied solely for the benefit of the club and its members or for the purpose of charitable donations as decided by the committee.
e. The Committee shall have the right to invite a well respected person to accept the office of President. He/she shall be kept informed of all club activities and may participate in Committee meetings in a non-voting capacity.
f. The Committee shall review all club rules on a five yearly basis and recommend any changes to the Annual General Meeting for approval.
COMMITTEE
a. The Committee shall consist of a Chairman, Vice Chairman, Secretary and Treasurer who shall be defined as officers, together with four other members.
b. The Committee shall be elected at an Annual General Meeting. They shall take office immediately after the meeting and remain in office for a period of two years. In order to maintain Management continuity the Chairman, Secretary and two committee members will serve alternate years to the Vice Chairman, Treasurer and further two committee members.
c. All officer and committee membership shall be honorary.
d. Subject to the above, any two members may, as proposer and seconder and with the consent of the nominee, nominate any member, providing that the nominee has been a full member of the club since the start of the preceding Annual General Meeting.
e. Nominations must reach the Secretary not less than 28 days before the Annual General Meeting. The Chairman will call for nominees from those present at the Annual General Meeting who must also be proposed and seconded.
e. The Committee shall be empowered to:
i. Co-opt members into the committee and its sub committees.
ii. Determine dates and venues for members general meetings
iii. Agree and ensure compliance with the rules for the conduct of rallies
ANNUAL GENERAL MEETINGS
a. A General Meeting designated as an Annual General Meeting shall be held every Calendar year. A minimum of 28 days notice of the date, time and venue of the meeting, together with the Agenda, shall be given to all members. Notice may be included in the club newsletter or rally list.
b. The only business to be formally conducted at this meeting shall be:
i. To approve the minutes of the previous Annual General Meeting
ii. To receive the reports of the Chairman, Vice Chairman, Secretary and Treasurer.
iii. To decide any changes in subscriptions and other fees.
iv. To decide any changes in classes of membership.
v. To appoint an auditor
vi. To consider any proposals of which due notice has been given to all members.
c. If time permits, a discussion forum may be held after the closure of the Annual General Meeting, during which members may raise matters they wish the committee to consider.
d. Propositions for consideration at an Annual General Meeting must carry the names of the proposer and seconder and must be received by the Secretary not less than 28 days before the meeting.
OTHER GENERAL MEETINGS
a. The committee may convene an EXTRAORDINARY GENERAL MEETING for the purpose stated in a notice sent to all members. A minimum of 28 days notice shall be given. The only business to be conducted at this meeting shall be specified in the notice.
b. The Secretary shall convene a SPECIAL GENERAL MEETING on receipt of a request signed on behalf of no fewer than FIVE family units stating clearly the reason(s) for which the meeting is required. The only business to be conducted at this meeting shall be stated in a notice sent by post by the Secretary to all members. A minimum of 28 days shall be given.
MINUTES AND ACCOUNTS
a. The Chairman shall cause correct minutes of all Committee and General meetings to be kept by the Secretary and proper accounts to be kept by the Treasurer.
b. The minutes of all meetings shall be distributed to all members.
VOTING
a. A simple majority of valid votes will be deemed sufficient to decide all questions other than a change in the constitution for which a two-thirds majority of those present at an Annual General Meeting will be required.
b. The election of Officers and Committee at an Annual General Meeting shall be by ballot.
SUBSCRIPTIONS
a. Subscriptions shall be due annually on the Anniversary of the first day of the month of joining.
b. Membership shall be terminated if a member’s subscription remains unpaid by the first day of the subsequent month.
CHANGES TO THE CONSTITUTION
a. Any proposal to change the constitution must be submitted to the Secretary not less than 12 weeks before the date of the Annual General Meeting
b. The Secretary shall ensure that any such proposal is included with the notification of an Annual General Meeting.
c. Under no circumstances will a motion to alter the content of a proposed change be accepted from the body of the meeting. The meeting is required to accept the change as specified or reject it completely.
THIRD EDITION REVISED AND AMENDED 01 SEPTEMBER 2000
TITLE
The title of the club shall be ‘The Bristol and District Camping Club’.
THE AIMS OF THE CLUB SHALL BE
a. To organise events of interest to its members.
b. To create a spirit of friendship and fellowship among its members through a common interest in caravanning and camping.
c. To promote the exchange of information, ideas and experiences of caravanning and camping
d. To ensure that all rallies organised by the club shall be for a period not exceeding 28 days.
MEMBERSHIP
a. Applications for membership shall be by means of a form prescribed by the Committee giving such information as may be required.
b. Honorary members may be elected only at an Annual General Meeting for a term of TWO years, but may be re-elect
c. “Member” means full fee paying applicant, who shall be entitled to vote at General Meetings.
d. The first TWO names on a membership application must be for full membership and pay full fees.
e. Subsequent names on an application shall be termed “Family Members” and shall pay the appropriate fee.
f. Family Members shall have NO voting rights.
g. Total Membership of the Club shall not exceed 75 Family units.
CONDUCT
a. All members are required to observe the Caravan Code and the Country Code and to assist Rally coordinators in maintaining adherence to the criteria for rallies as laid down by the Secretary of State for the Environment. Members are also required to carry suitable fire extinguishers in their units.
b. The Rally coordinator shall have complete control of the rally in accordance with the club rules.
MANAGEMENT
a. The Committee in accordance with the terms of the constitution shall administer the affairs of the club.
b. The officers of the club shall be the Trustees of the club.
c. The Trustees shall
i. be responsible for club Funds, Lands and Interests.
ii. ensure that the club has adequate Public Liability Insurance.
d. The property, assets and income of the club shall be applied solely for the benefit of the club and its members or for the purpose of charitable donations as decided by the committee.
e. The Committee shall have the right to invite a well respected person to accept the office of President. He/she shall be kept informed of all club activities and may participate in Committee meetings in a non-voting capacity.
f. The Committee shall review all club rules on a five yearly basis and recommend any changes to the Annual General Meeting for approval.
COMMITTEE
a. The Committee shall consist of a Chairman, Vice Chairman, Secretary and Treasurer who shall be defined as officers, together with four other members.
b. The Committee shall be elected at an Annual General Meeting. They shall take office immediately after the meeting and remain in office for a period of two years. In order to maintain Management continuity the Chairman, Secretary and two committee members will serve alternate years to the Vice Chairman, Treasurer and further two committee members.
c. All officer and committee membership shall be honorary.
d. Subject to the above, any two members may, as proposer and seconder and with the consent of the nominee, nominate any member, providing that the nominee has been a full member of the club since the start of the preceding Annual General Meeting.
e. Nominations must reach the Secretary not less than 28 days before the Annual General Meeting. The Chairman will call for nominees from those present at the Annual General Meeting who must also be proposed and seconded.
e. The Committee shall be empowered to:
i. Co-opt members into the committee and its sub committees.
ii. Determine dates and venues for members general meetings
iii. Agree and ensure compliance with the rules for the conduct of rallies
ANNUAL GENERAL MEETINGS
a. A General Meeting designated as an Annual General Meeting shall be held every Calendar year. A minimum of 28 days notice of the date, time and venue of the meeting, together with the Agenda, shall be given to all members. Notice may be included in the club newsletter or rally list.
b. The only business to be formally conducted at this meeting shall be:
i. To approve the minutes of the previous Annual General Meeting
ii. To receive the reports of the Chairman, Vice Chairman, Secretary and Treasurer.
iii. To decide any changes in subscriptions and other fees.
iv. To decide any changes in classes of membership.
v. To appoint an auditor
vi. To consider any proposals of which due notice has been given to all members.
c. If time permits, a discussion forum may be held after the closure of the Annual General Meeting, during which members may raise matters they wish the committee to consider.
d. Propositions for consideration at an Annual General Meeting must carry the names of the proposer and seconder and must be received by the Secretary not less than 28 days before the meeting.
OTHER GENERAL MEETINGS
a. The committee may convene an EXTRAORDINARY GENERAL MEETING for the purpose stated in a notice sent to all members. A minimum of 28 days notice shall be given. The only business to be conducted at this meeting shall be specified in the notice.
b. The Secretary shall convene a SPECIAL GENERAL MEETING on receipt of a request signed on behalf of no fewer than FIVE family units stating clearly the reason(s) for which the meeting is required. The only business to be conducted at this meeting shall be stated in a notice sent by post by the Secretary to all members. A minimum of 28 days shall be given.
MINUTES AND ACCOUNTS
a. The Chairman shall cause correct minutes of all Committee and General meetings to be kept by the Secretary and proper accounts to be kept by the Treasurer.
b. The minutes of all meetings shall be distributed to all members.
VOTING
a. A simple majority of valid votes will be deemed sufficient to decide all questions other than a change in the constitution for which a two-thirds majority of those present at an Annual General Meeting will be required.
b. The election of Officers and Committee at an Annual General Meeting shall be by ballot.
SUBSCRIPTIONS
a. Subscriptions shall be due annually on the Anniversary of the first day of the month of joining.
b. Membership shall be terminated if a member’s subscription remains unpaid by the first day of the subsequent month.
CHANGES TO THE CONSTITUTION
a. Any proposal to change the constitution must be submitted to the Secretary not less than 12 weeks before the date of the Annual General Meeting
b. The Secretary shall ensure that any such proposal is included with the notification of an Annual General Meeting.
c. Under no circumstances will a motion to alter the content of a proposed change be accepted from the body of the meeting. The meeting is required to accept the change as specified or reject it completely.
THIRD EDITION REVISED AND AMENDED 01 SEPTEMBER 2000